Landlords · 6 min read
A landlord's appliance compliance checklist
Annual checks, tenant handover records, and how to prove reasonable maintenance in a dispute.
Safety first — do not use the appliance
If you smell gas, call the National Gas Emergency Service on 0800 111 999. For immediate danger call 999.
This guide walks through the safe checks you can do yourself before booking a professional repair. If any step feels beyond you, stop and book a visit.
Step-by-step checks
- Keep a per-property register. Make, model, serial, install date, and last-service date for each appliance.
- Annual visual checks. Cables, seals, connections. Photograph and file.
- Gas Safety Certificate. Annual, statutory. Keep the CP12 record for two years.
- Tenant handover. Provide manuals and note any known quirks in the inventory.
Safety notes
- Gas: statutory annual check by a Gas Safe registered engineer.
- Smoke and CO alarms: check on tenancy start and record it.
When to book a repair
Whenever a tenant reports a fault; and annually for gas-connected appliances regardless of reports.